How To Provide Excellent Customer Service

Customer service pertains to the way a business interacts with their customers – how they solve their problems, provide support and satisfy their needs. Good customer service is imperative to the success of most businesses, as happy customers are more likely to recommend and purchase again. In fact, author Pete Blackshaw reckons a satisfied customer recommends to 3 friends and eMarketer state that customer service is one of the most important elements in making a sale, especially for small businesses. So, the question is: what makes excellent customer service?


Think about the whole customer experience

A common misconception is that good customer service pertains only to how well employees treat customers. But, good customer service should relate to the entire customer experience.

Let’s take a restaurant as an example. There are a series of moments and moving parts which all contribute to the customer experience:

  • Was it easy to find a parking spot?
  • Did I have to wait a long time to be served?
  • Did the food arrive quickly?
  • Was the menu easy to read?
  • Did they serve my favourite drink?
  • Was I able to pay using my preferred method (cash, debit, apple pay)?
  • Was my table clean when I sat down?
  • Were the toilets clean?

The list goes on. Every moving part contributes to the overall customer experience, and how customers will consequently rate the level of service. Businesses who think about every minute detail of the customer experience, and ensure each detail is perfect, will be able to provide an award-winning service.


Be responsive

The world is becoming digital and fast-paced, and, as a result, consumers expect businesses to be switched on and ready to engage almost instantly. Customers expect immediate answers and so the speed of response now contributes massively to how customers perceive the quality of customer service. Ensure you’re able to respond quickly to customer enquiries!


Use a range of communication options

89% of consumers have stated that they want choices for how they contact customer support. As such, it’s a good idea to implement a multi-channel customer support strategy, whereby a range of options such as phone, email, social media and proactive live chat are available. 


Go the extra mile

Going the extra mile for your customers will let them know that they are valued. For example, in 2011, business consultant Peter Shankman tweeted:

Peter Shankman Customer Service

When Peter landed, a man in a tuxedo was waiting with a porterhouse steak, complete with napkins and silverware. Mortons knew Peter was a regular customer and so went above and beyond to ensure he received world-class customer service. While this level of service may not be possible for all businesses to achieve, it certainly sets a good example.


Use complaints to your advantage

Complaints are inevitable – you can’t please everyone. However, if a customer is unhappy or makes a complaint, this shouldn’t be viewed as a negative thing. You should find out what caused them to feel this way and endeavor to fix the problem and rebuild a positive relationship with that customer. It’s important to remember that this customer has helped you to pinpoint issues in your product or service which you can then fix or improve.


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